Business Printer Lease

Private, small business, start-up: printers, laser printers and copiers are part of everyday life in every field. You too need one or even several printers or copiers. As an alternative to purchasing a printer, you are interested in renting it because you expect advantages from the printer. With printer rental, you don’t have to pay the full price on a printer at once, and instead rent the device for a monthly fee. Renting is a possible solution when it comes to high-priced devices, as is often the case with copiers.

However, the rental agreement is subject to terms and conditions – and here it depends on details such as duration, consumables or repairs, respectively. Renting a printer or multi function printer, office printer or copier only with careful selection is worthwhile compared to the costs of purchasing a printer. Business printer lease will always be much more advantageous for you.

When is Printer Leasing Worth it?

Especially if you need an expensive device. For printers that go beyond an ordinary office printer for simple applications, renting can be valuable and a real advantage over purchasing a printer. These include, for example, large-format printers (plotters) and other printers and copiers that must meet specific requirements. These include a business printer lease. Such acquisitions can quickly go over budget, especially for start-ups if professional solutions are required. Printer rental, also available for copiers, can be a way out for a reasonable monthly fee. This is one of the advantages of lease printers.

Also, printer leasing is valuable to you if you only need the printer for a reasonable period of time and the cost of renting the device for the entire term is less than purchasing a printer. If you don’t want to keep the copier or printer later on, you don’t have to worry about selling the device, but hand it over to your rental provider after the deadline. In fact, this is positive in terms of efficient use of raw materials and energy resources and thus contributing to the protection of the environment. But beware: In order to take advantage of this advantage, you must make sure that the leasing contract does not imply a rental purchase! With the right rental agreement, a copier or commercial printer rental is taxed differently. About that later.

Lease a printer for office gives you the following benefits:

• For expensive devices for certain tasks (plotter etc.)
• To avoid high one-time purchase costs
• If the device is only needed for a certain period of time

Advantages of Printer Leasing

With printer leasing, you do not have to worry about maintenance, repairs and consumables (toner or ink) if the contract is drafted accordingly. In some cases, points such as a maintenance contract are included in the printer leasing contract and in the monthly printer leasing rates. Here it is worthwhile to compare the different offers for leasing carefully in order not to fall into a cost trap. At the end of the leasing period, you can lease a new, more modern device and/or return the printer or copier.

As already mentioned, when you lease a multifunction printer or copier, you avoid the necessary high investment in an expensive device that has special requirements. In addition, printer leasing is advantageous if it is foreseeable that you will only need it for a relatively short period of time for a specific purpose that ordinary multifunction devices cannot fulfill. By renting, you have the appropriate device at your disposal without the high investment that would otherwise be incurred.

Overview of advantages of printer leasing:

• Depending on the contract, maintenance and repairs can be covered by the leasing rate
• Consumables may be included with the lease
• If necessary, exact billing of the costs for consumables based on the print volume
• No full investment in your own device, but monthly leasing contributions
• Short and long terms possible
• if applicable, hire purchase part of the contract
• Lease a newer, more modern device after the contract expires

Who is Printer Leasing Suitable For?

Clearly, the main target group for printer leasing consists of small and medium-sized companies, the so-called SMEs, as well as large companies. As mentioned at the beginning, depending on the capital, it can be particularly interesting for founders to rent printers and copiers and thus postpone or redesign large investments.

But there are also offers for printer leasing for private individuals. These contracts have only a few euros per month in leasing costs and often also include consumables such as toner or ink. Printer leasing for private individuals may be worthwhile if a printer is actually only needed for a reasonable period of time. For example, if you are primarily interested in a multi function printer because you want to use a scanner plus printing function in the short term, but you shy away from investing in your own multi function printer, such a private printer leasing can be the way out. Quite a few shared students get access to a printer with a scanner on site so cheaply and can even share the low costs for the printer for their studies.